System Recommendations:
A Demand Driven Workforce Strategy for East Multnomah County
Prepared for worksystems, inc. and the East Multnomah County One Stop Career System (ECOS), April 1, 1999
Joan Pasco, ECOS Coordinator
Executive Summary
"System recommendations: A Demand Driven Workforce Strategy for East Multnomah County" delineates workforce strategy and program recommendations which, when implemented, serve two vital and over arching workforce goals:
The East Multnomah County One Stop Career System (ECOS) exists to serve 100% of the regional workforce, offering value added services to all persons seeking career upgrades, change, skill augmentation, and educational opportunities. The system provides core services for emerging, transitional and current workforce, and intensive services to those needing individualized assistance and resources, i.e. those who have been unemployed for a lengthy period of time, recently lost jobs due to downsizing or corporate relocations, or who may be transitioning from welfare to work.
The recommendations included in this report are not intended to be all inclusive. However they do represent four program areas that can be implemented immediately with the greatest system impact and within program provider capacity. In other words, these activities can produce the "biggest bang for the buck", are doable within existing programs, and will enhance the collaboration and systemic development of our regional workforce service providers.
A demand side research strategy coupled with a community planning process was used to determine and prioritize recommendations. The research begin with an analysis of the high demand occupations in East Multnomah County, a comparative study of how well the local workforce is able to meet the hiring need for these occupations, and which program services exist to prepare qualified job candidates for these jobs. A second report identifies the skills needed to be successful applicants, as well as transferable skills common to multiple occupations. Data from this process was then shared throughout the East County Workforce community to produce a planning blueprint that is reflective of the needs of the greater community, its job seekers, employers, and workforce development service providers.
The attached report is intended to be used as a collaborative planning reference for ECOS workforce partners. Gaps in workforce service delivery will be minimized if ECOS participating agencies and organizations focus efforts and resources towards programs that fit within these workforce system recommendations.
Workforce System Strategy Recommendations
1. Goal: Increase the success rate of job applicants
Strategies:
Strategies:
3. Goal: Increase the employability of limited English speaking populations
Strategies:
Strategies:
Process
The "Demand Driven Workforce Strategy" planning process began with an Executive Team Retreat in October, 1998. The two day planning session produced initial input for a comprehensive long range planning document that would become a blueprint for employer driven workforce system development in East County; and, help partners write proposals to meet Region 2 funding criteria. The proposed research design and process was presented to the ECOS Executive and Steering Committees in November. A small planning team refined process criteria and the initial research began in December, 1998. Research/data collection was initiated to identify the jobs and occupations most in demand in East Multnomah County; the skills necessary to successfully compete for these jobs; and the ability of the current workforce development and training programs to prepare applicants for high demand jobs. The resulting planning documents form the basis for system improvement recommendations that, when implemented, will redirect energy and resources into programs that will increase the employability of east county residents. The recommendations in this report identify gaps in service delivery, or inadequate capacity to serve population need.
Tools used to gather data
High demand occupational analysis:
Employer job openings, ($7 to $12 per hour wage level) listed with the Gresham Employment Office from October 1997 to October 1998 were examined. The occupations with the most job openings filed were identified. Job applicants and placements for these occupations were examined to determine the ability of the local workforce to meet employer demand. The analysis also covers an initial inquiry on existing workforce programs in East Multnomah County that train to these occupations and skill sets.
Employer survey and focus groups: 27 employers participated in four focus groups and responded to an employer survey. An additional focus group was held with labor apprenticeship programs and union employers. The data resulting from this activity validated and augmented the high demand occupation analysis; identified the primary reasons employers cannot hire a job applicant; identified the specific certification, licenses, and special training employers would like job candidates to have prior to applying for work; isolated strategies employers are developing to recruit qualified applicants for job openings; and identified specific training programs and strategies employers would like to see implemented by the local workforce development system to produce better job applicants for their industry.
Assessment of Workforce System Customers: 50 participants at the February 9-10 Staff Development Retreat were asked to respond to a survey on past customers of their respective agencies. The data returned helped us identify the percentage of persons who begin, but fail to complete agency programs; the primary reasons for this failure; suggestions on system changes that could reduce this attrition; motivators that lead to program completion; and suggestions from front line employees on system improvements overall. Lack of support services, child care, transportation, substance abuse, funding, and low motivation were the predominate reasons for attrition.
Assessment of Current Workforce/underemployed: The 1997-1998 Welfare to Work process generated several valuable pieces of research on issues that prevent upward mobility and lack of opportunity for the currently employed. Employers were also asked what their employees would likely list as reasons for lack of career advancement. These issues include low basic skills, lack of computer training, low/no motivation to pursue advancement, financial inability, lack of child care in order to take evening training, and a limited support system.
Assessment of non-native English speakers and other special needs customers: A two hour workshop on this topic was presented at the ECOS Staff Development Retreat at Menucha: Information from this sessions included the following challenges involved in creating successful projects of services to the limited English speaking population:
Assessment of emerging workforce: Several recent assessments have been conducted to identify emerging workforce issues and system development efforts. The one that contributed most to the ECOS assessment was compiled in June of 1997 by the Regional Workforce Quality Committee School to Work Steering Committee. It is a comprehensive document detailing education transformation in Clackamas, Multnomah and Washington Counties.
Demographic match:
Every effort was made to ensure that input to this process is consistent with the demographic make up of the East County area. Employer input was balance by industry size and type. Job seeker information was collected from all ethnic and language groups. Persons of all ages and both sexes participated, although there are more women in the transitional job seeker pool that men. One of the challenges ECOS will face for future planning is the dramatic and rapid change that is occurring in the demographic mix of the region. It is increasingly important to have a system in place to learn from each other and share success strategies for serving new and more challenging populations. Clients served by the system tend to be less well educated with shorter work history and lower basic skills. Language, literacy and learning disability barriers will challenge a higher percentage of the population. The system needs to be flexible and able to adapt to these changing needs.
Participation:
Workforce Service Providers:
Input from the following agencies, organizations and individuals helped develop and prioritize recommendations:
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Employers:
Research direction and affirmation was provided by the following employer and labor participants:
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Employer Findings
High demand occupational analysis: Attachment A
Skill Set Matrix for High Demand Occupations: Attachment B
Demand Side Strategy: Workforce System suggestions/ideas generated from employer focus groups:
Job Seeker Findings
ECOS Staff Survey - Customers of Workforce System - 97-99
Primary factors identified for failure to complete program activity:
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What would you add to/or change about the workforce system that could possibly increase client completion of programs?
Primary motivators that lead to program completion:
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Primary factors identified for failure to remain employed:
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What would you add to/or change within the workforce system that could minimize loss of employment after placement?
High demand occupations for your clients: Please list the jobs/occupations with the highest placement rate for customers of your programs.
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Program Provider Findings
Evaluation/Continuous Improvement
What could we do to improve the planning process:
This is a very good beginning, however, we need to create an on-going planning and research process that is seamless. The system must develop a mechanism to continually collect and evaluate feedback from employers and job seekers – as a system, not just by agency or organization. Changing demographics also need to be monitored to help the system respond quickly to new information and need. A plan should be a living document, constantly evolving and maturing. One of our "next steps" should be efforts to ensure that we have the resources to continue the planning process.
What contributed to the success of the planning process:
Beginning early. Efforts from the fall Executive Retreat gave energy and direction to this process. Using an employer/demand driven approach was helpful. Making planning recommendations using both supply and demand side information can make it difficult to generate clear directives and system development recommendations.
Planning Data Resources
East County One Stop Research and Data
High Demand Occupation Analysis for East Multnomah County: January 1999
Skill Set Matrix for High Demand Occupations: March, 1999
Community Planning Employer Focus Groups and Employer surveys: East County One Stop - February 1999
Workforce Provider Survey: East County One Stop - February 1999
Multnomah County Demographics and Planning research: November, 1998
Population Growth And Change: 1997-2000 A report on the district. Mt. Hood Community College
Why Clients Lose Jobs: Human Solutions, Inc. survey, 1998
Barriers to employment: Steps to Success - 1998
Capacity Team Barrier Survey - East County One Stop, 1997
ECOS Guiding Principles for Decision Making - 1998
JOBS Employment Retention Initiative Project: Summary of "Lessons Learned" - AFS, 1998
One Stop Plenary Session: October 10, 1997 (Video)
East County/Gresham: Demographics of Service Area: Compiled by the Mt. Hood YMCA, 1994 - 1999 projections
East Multnomah County: A mandate for Economic Growth: Economic Strategies Task Force/Gresham Area Chamber of Commerce
Region 2 - Washington and Multnomah Counties:
PCC High Technology Manufacturing Workforce Assessment - Winter 1999, Patricia Scruggs for PCC
Portland’s Creative Services: Employer survey in process, completion - April 1999, Patricia Scruggs for City of Portland to view survey: www.portlanddev.org/survey/
Targeted Industries for Multnomah-Washington County Region - Matrix complied by Patricia Scruggs for Regional Strategy Board, 1999
Census tract Analysis: 1996 Data Identifying Areas of Need - December, 1998 - Multnomah County report, Office of Planning and Development
The Core of the Metroscape - In the Midst of Change - PSU Center for Population Research and Census - Portland State University - Fall, 1998
Face-To-Face with the Future: PDC - 1998 The Role of the Central City Information Industries in Securing Portland’s Prosperity - Scruggs/Cortwright
Workplace Entry - Level Skills Project: Results from surveying 30 companies in the Portland Metro Area - June 1998, Workforce Development Board and PCC
Putting the Region to Work: An analysis of Workforce Development Services in Multnomah and Washington Counties - May 1998, Workforce Development Board and PSU Master of Urban and Regional Planning Program
JATC Partners Survey - Forecast of Apprenticeship Positions - 1998
Education Transformation in Clackamas, Multnomah and Washington Counties: Regional Workforce Quality Committee School to Work Steering Committee, June 1997
First Annual Report - Strategic Investment Program - 1998 John Rakowitz, Multnomah County and "Results to Date" - September 1998
Building an Effective One Stop: Jodie Sue Kelly for the Private Industry Council - April, 1997
Semi-Conductor Training Center: 1997 report on the Wacker Siltronic Semi-conductor Training programs
The Evolution of Training Needs in Oregon’s Environmental Technology Industries: PSU, 1996
Oregon Business Council focus groups on education and employer needs. 1996
People, Productivity and Prosperity: Rewriting the Book On Job Preparation in Oregon
The Need For Customer-Driven Higher Education -Oregon Business Council - 1996
Metals Workforce Needs Assessment - March 1996 Portland Development Commission
Multnomah County Strategic Investment Program: Outer Southeast and East Multnomah County Social Services Infrastructure Planning Assessment Report - Office for Community Action and Development - May 1996
Poverty in Multnomah County: A Descriptive Report: MC Dept. of Community and Family Services, Office For Community Action and Development, July, 1996
Multimedia Workforce in Oregon: Education and Training needs assessment - 1995
Building and Strengthening the Workforce: Semi-Conductor Industry Workforce and training Assessment - 1995 and updated in 1997 - PCD
Trends and Opportunities in the Semi-Conductor Industry: PDC, 1995
Portland’s Targeted Industries Study: PDC and E.D. Hovee & Company, 1992
State of Oregon - other regions:
Workforce 10: Meeting People’s Needs and Making Good Numbers: Pat Zysett, Community Services Consortium, Benton, Linn and Lincoln Counties.
Workforce Strategies: A State Vision: Governor’s Office, 1998 - Workbook and Video
School-To-Work: Adding High Standards and Relevance to Learning: Oregon Business Council, 1997 and updated in 1998
School-To-Work has Many Faces: Oregon Business Council - 1997 and updated 1998
MIS Compensation report: 1998 - www.psrinc.com/Salsrvcities.htm
Region 3 Employer Survey: 1998
Oregon’s Future Workforce: Will Supply Match Demand? - David Allen, Oregon Employment Department - 1997
Oregon’s Entrepreneurial Environment: Expanding Horizons for Oregon Ideas: 1997
Oregon Entrepreneurs forum, OEDD
Central Oregon - Region 10: Framework for Future Workforce Planning: A Report to the Central Oregon Regional Workforce Quality Committee - 1997
One Stop Career Center System: Planning and Development Grant Interim Report - State Employment Department, December 1996
Oregon’s Future Workforce: Will supply Match Demand? Oregon Employment Dept., October 1996
Oregon Basic Skills Report: 1996 - Office of Community College Services
Oregon’s Children: Issues Concerning Working Families in Oregon: April 1995: Oregon Employment Department
Region 4: (Linn, Benton and Lincoln counties) Workforce Summit Survey: A compilation of ideas and program suggestions from business and labor - 1995
Oregon Works and Oregon Works II: OEDD: 1993 and 1995 - Survey of Oregon Employers
Key Industries Summit: Quality in Oregon Businesses: OEDD: March, 1993
Oregon’s Workforce Development System: A state-level reorganization plan for the year 2000: Oregon Workforce Quality Council - 1992
Child Labor Task Force Report: November 1991 - BOLI
Federal - other states:
Increase Business Competitiveness: Making the Employer Connection: A toolkit for One Stops. Produced by the National Alliance of Business and the US Dept. of Labor - 1998
Job Prospects for Welfare Recipients: Employers Speak Out: The Urban Institute - 1998
Demand Side Strategies for Workforce Development: National Governor’s Association 1997
Creating Workforce Development Systems that Work: A guide for practitioners: November, 1997, Social Policy Research associates
Creating and Integrated Employment And Training System: Northwest Michigan Council of Governments - JOBNET, 1997
Care Around the Clock: Developing Child Care Resources Before 9 and After 5: US Department of Labor, April 1995
Help Wanted: The IT Workforce: Gap at the Dawn of a New Century - IT Association of America, Arlington VA
America’s Choice: High Skills or Low Wages: US Department of Education - 1995
Setting the Standard: A handbook on skill standards for the high-tech industry: AEA Workforce Skills Project, American Electronics Association - 1994
Learning A Living: A Blueprint for High Performance - A scans report for America 2000, The Secretary’s Commission on Achieving Necessary Skills - US Dept. of Labor, 1992